Coordination

"We had the great fortune of working with Erica as our day-of wedding coordinator, and we cannot stress enough how invaluable she was to making our wedding exactly what we wanted, and just SO stress-free. She is a committed, conscientious, thoughtful, and exceedingly capable wedding planner. She took the time to get to know us from the very beginning, and she worked tirelessly to ensure that the day we envisioned came to be, down to every detail." -Brooke O. | Rising Fern Bride

Wedding Coordination

  • Upon Booking:

  • Delivery of Rising Fern's Preferred Vendor List

  • Access to our Wedding Resource Guide with wedding attire timeline, stationary guide, linen size chart, napkin folds, tipping guide, etc

  • Two Consulting Calls to answer any planning questions you have and help identify any holes in your plans (up to 1 hour/call)

  • 8 weeks prior to your wedding:

  • Unlimited communication via email and scheduled phone calls

  • Kick-off Call and gain access to your personalized Client Portal

  • Collect vendor contact information, contracts, menus, rental orders, etc

  • Delivery of Vendor Questionnaire to get us up to speed with your plans

  • A venue walk-through with be conducted if we haven't coordinated a wedding at your venue before

  • 30 days prior:

  • Planning Meeting (up to 3 hours, in-person or virtually) to assist with creating ceremony and reception floor plans, a detailed timeline, ceremony processional order,and personal decor item list

  • 2-3 weeks prior:

  • Collect your final guest list and completed seating chart and introduce ourselves to all vendors as their main point of contact and confirm set-up, break-down, and event details with team of vendors. We will share your floor plans and timeline with them to ensure we are all on the same page.

  • Facilitation of ceremony rehearsal by planner or assistant with or without officiant (up to 1 hour)

  • On-site wedding day coordination (up to 10 hours) includes:

  • Check-in with vendors and oversee set-up (2-3 hours prior to guest arrival)

  • Set-up favors, guestbook/gift table, seating chart, and other personal décor

  • Assist with delivery of personal flowers and pinning on boutonnieres and corsages

  • Line up, cue, and direct ceremony processional

  • Confirm wedding license is signed

  • Coordinate all reception details including introductions, special dances, toasts, cake cutting, grand departure, etc.

  • Be the "go-to" person for wedding party, family, guests, and vendors

  • Distribution of vendor final payments and gratuities, if needed

  • Ensure gifts, cards, and personal décor items are transferred to designated person at the end of the night

  • Use of planner’s wedding emergency kit (pins, hairspray, sewing kit, mints, stain remover, etc.)

  • Interested in additional support with creating your budget + wedding design? Inquire for more information about this add-on!

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    The Rising Fern Experience

    The Consulting Phase


    Upon booking, you will be given a Welcome Packet with a link to schedule your two Touchpoint Calls. These calls are a time for us to offer you our expert knowledge as you go about planning your wedding. We will also share our Wedding Resource Guide and Preferred Vendor List to help you with hiring your vendor dream team.

    The Event Management Phase


    Beginning 8 weeks prior to your wedding, you will have unlimited access to your Coordinator via email and scheduled phone calls. They will reach out to schedule a kick-off call to review your plans, the vendors you've hired, and to schedule your 30 Day Planning Meeting!

    The Event Production Phase


    The big day is here! Your Coordinator will be there to direct your ceremony rehearsal and be present on your wedding day to ensure everything you've planned is going off without a hitch so you can fully enjoy all of the magical moments!

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